Payment of business trips
Travel of employees for performance of officeinstructions outside your city are called business trips. Work that has a traveling character can not be recognized as a business trip. The costs associated with such travel must be reimbursed.
The payment of travel expenses provides for reimbursement of funds spent on:
- communication services;
- execution of documents, etc.
In addition, daily subsistence allowance should be paid, while maintaining average earnings (Article 139 TC), in accordance with Government Decision No. 922 of December 24, 2011.
It happens that the saved average earningsis less than the average salary that an employee could receive without leaving the workplace directly. Then some managers pay extra money, guided by actual earnings.
Often a business trip includes weekends. Here are the options:
- a long business trip (more than a week) and the employee is forced to stay at the place of the official assignment (ie, not returned);
- The employee is sent on weekends, so that, taking into account the road, start the execution of the order from Monday.
The question arises: should I pay travel on weekends?
Consider options when the weekend employees are at the point of travel.
1. It is important to consider whether they were busy with work these days. According to paragraph 9 of the Government Decision No. 749 of October 13, 2008, the average earnings of an employee who was on a business trip, taking into account the days spent on the road (and forced stops), should be kept according to the days of work stipulated by the schedule. In addition, the employer is obliged to pay for the activities carried out at the weekend in a double amount (Article 153 TC). Guided by the same article, the employee has the right to choose: "walk away" the day off later with a payment in the amount of a single (not in a double), or get a double payment for a "spoiled" weekend.
If an employee, while on a business trip,was involved in work on his weekend (with confirmation in the order), the average earnings will not be preserved, and every day is subject to payment, respectively, art. 153 TC. If an employee was not involved in work on the weekend, then the payment of business trips will not be made.
2. The second option is leaving (or returning) on weekends. In practice, such days are often left without payment. The supervisor can allow them to "take a walk" later (and documentarily, such compensatory time offs are usually not formalized). But it's not right.
These days must also be paid doubly orsingle, but with the provision of a separate day for rest afterwards. The rest period is a period when the employee, being free from the performance of his duties, can conduct it at his own discretion (Article 106 of the TC), and the day for rest that coincides with departure (or arrival) can not be used (at least fully) , therefore, he must be recognized as a worker.
Here a number of new questions arise: what to double when the employee receives the payment corresponding to the salary? How should the time spent by a person on the road be paid? Is there a double rate on the days of arrival / departure, regardless of the number of hours spent on the journey? Regulatory documents do not regulate this situation, unfortunately.
These issues, perhaps, it is more expedient to solvein the following way. Accordingly, Art. 132 TC, the salary, among other things, depends on the labor expended. Therefore, if the employee spent, say, only 2.5 hours out of the weekend, then the double daily rate would clearly be too high. And if he returned home on Sunday after 23.00, then, on the contrary - it is understated, since the standard daily earnings are calculated from eight hours, and in this case much more is spent.
Most managers pay for activitiesworkers on weekends, given the number of hours worked by them. Perhaps, such a payment of business travelers in this situation would be the most reasonable. In any case, each option should be fixed in the local regulatory acts of the organization.